SICPA New Job Vacancy: Executive & Administrative Assistant

SICPA is currently seeking for a competent candidate to fill the vacant position of Executive & Administrative Assistant in Dar es Salaam.

SICPA New Job Vacancy: Executive & Administrative Assistant

SICPA New Job Vacancy: Executive & Administrative Assistant | digitalskillsguide.com

Job Opportunity at SICPA - Executive & Administrative Assistant 
Executive & Administrative Assistant  
Full Time
Dar es Salaam
SICPA

About SICPA

SICPA is a trusted global provider of security inks as well as secured identification, traceability and authentication solutions.

SICPA is currently looking for an experienced Executive & Administrative Assistant with outstanding analytical and communication skills to join our organization. The Executive & Administrative Assistant will support the General Manager as well the Administration office.

EXECUTIVE & ADMINISTRATIVE ASSISTANT

ROLE

• Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.

• Perform a variety of administrative and clerical tasks

• Provide support to managers and employees, assist in daily office needs and manage SICPA’s general administrative activities

• Arrange travel, and accommodation

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Leadership

• Participate with the Management team in developing a vision and strategic plan to guide the organisation

• Identify, assess and inform Management team of internal and external corporate governance issues that affect the organisation

•  Facilitate internal communication at SICPA (e.g. distribute information, create internal newsletters and schedule presentations)

• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; and initiating telecommunications.

• Prepares reports by collecting and analysing information.

•  Represents the GM by attending meetings in the GM’s absence and speaking for the executive.

•  Maintains customer confidence and protects operations by keeping information confidential.

Operations Planning

• Develop and implement operational plans for the General Manager and ensure that SICPA Management goals and objectives work towards the strategic direction of the organisation

•  Oversee the efficient and effective day-to-day operation of the General Manager at SICPA.

• Work closely with the General Manager coordinating Annual Report/Budget Reports

•  Ensure the smooth running of the Management meetings and meeting with Government officials, including the following: co-ordination of meetings, assisting the GM with the preparation of agendas, papers and reports, presentations, attending meetings and ensuring minutes are written, ensuring follow-up on outstanding matters

• Complete special projects assigned by the GM (produce high quality reports, presentations)

• May lead projects or identify process improvements to enhance inefficiencies

• Maintains GM’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

• Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.

PROFILE

• Although this area of work is open to all graduates, candidates with a Bachelor’s degree in accountancy and finance, business and management, and the law would be preferred

• Excellent relationship builder; able to demonstrate a high level of tact, discretion and diplomacy with all internal and external stakeholders at SICPA.

• Skilled in all aspects of planning and project management; Able to take an idea from concept to completion

    

Commercial awareness.

• Resourceful, thorough and with an analytical approach

• Assertiveness and ability to complete tasks without direct supervision

• Good verbal and written communication skills.

• Meticulous attention to detail and the ability to work well under pressure.

• Discretion when handling confidential information

•  Maintain a diplomatic approach towards issues.

•  Confidence to provide support to high-profile SICPA staff and board members.

•  Ability to work under high pressure and short deadlines

• Excellent written and verbal communications skills

• Demonstrated advanced proficiency in Excel; excellent skills in all other Microsoft Office modules (Power Point; Word; Outlook) and Adobe Acrobat

JOIN SICPA!

• SICPA success comes from our highly skilled and talented employees

•  Respectful entrepreneurship and a long-term vision are key for success

• SICPA people contribute to a more secure world

•  Diversity at all levels of an organization is a strength

SICPA offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating industry. Your file will be handled with upmost confidentiality and discretion.

CLICK HERE TO APPLY