New Job Vacancy at Ufalme Schools

New Job Vacancy at Ufalme Schools. School Administration and Supply Chain Executive. Handling office/school administration work to ensure things...

School Administration and Supply Chain Executive at Ufalme Schools

Ufalme Schools

School Administration and Supply Chain Executive

JOB DESCRIPTION

TITLE: SCHOOL ADMINISTRATION AND SUPPLY CHAIN EXECUTIVE

REPORTS TO: SCHOOL MANAGER

LINE MANAGEMENT: HEAD OF SCHOOL

Administration:

· Handling office/school administration work to ensure things across the school runs smoothly.

· Attending to customers (Parents and Visitors) business enquiries through physical reception, emails and phone calls.

· Accurately compile information and mail, in a timely manner , prepare year/term – end statements to parents. Drafting letters and other documents

· Prepare and coordinate for parent teachers meetings and other school events such as graduation in collaboration with head teacher and other staff and teachers.

· Managing diaries and making appointments

· Preparing and distributing papers and documents for meetings include minutes filling.

· Performing all routine secretary duties at school including typing, photocopying, printing, scanning, lamination, binding etc

· Typing school Examinations/documents on time as per teachers requirements.

· Ensure cleanness of School offices.

· Support head teacher to ensure support staff (Security, Cooker, Matron and Driver) perform their duties as required.

· Handling customer complains before reaching to management and ensure good customer service to parents.

· Maintaining confidentiality of sensitive information

· Develop administration systems for the schools activities and people to function properly

· Support staff recruitment, recording of staff payments

· Ensure staff files and students files are filled well and properly kept

Counsel students when needed.
Resolve conflicts and other issues.
Manage budgets, logistics and events or meetings.
Handle scheduling, record-keeping and reporting.
Ensure the school complies with relevant laws and regulations.
Develop and run educational programs
Manage School filling system

Financial Management:

· Handling school finance and banking activities in collaboration with school management.

· Handling school fees recording, monitoring and follow up of payments periodically

· Prepare reminders for parents and follow up on payments.

· Plan school development/promotion activities in collaboration with school promotion coordinator in order to increase number of students.

· Advise management on how to increase school income.

· Develop financial systems for the school in collaboration with School Manager.

· Manage budgets and petty cash

Supply Chain:

· Stock management of school items including, stationery, books, food materials and uniforms

· Prepare and processing Stores Requisition and Issue Note (SRIN) and Goods Received Notes (GRN) of school items including, stationery, books, food materials and uniforms.

· Ensuring prompt delivery of goods such as stationery, books, food materials and uniforms.

· Ensure smooth transportation of students to school in the morning.

· Ensure vehicle movement monitoring through vehicle log book filled by driver and ensure recordings are well kept to the files.

· Vehicle fuel monitoring as per vehicle routes schedules.

· Work with the driver to record and Monitor Vehicles maintenance schedule

· Develop supply chain systems for the school in collaboration with management.

· Manage procurement of school items

NB: To perform any other duties assigned by supervisor and when required.

QUALIFICATIONS AND SKILLS:

· Preferred Advance diploma in Finance, Human Resources, Procurement or Business Administration. Bachelor Degree is an added advantage.

· Skills in Microsoft computer programs including excel, word, power point, use of social media and internet

· Skills in administration, customer service and financial management.

· Team worker, hardworking, working independently.

· Fluent in English speaking, reading and writing.

· Have passion to work with children

· Report writing; daily, weekly, monthly and quarterly

How to Apply: Send your Cover letter, CV, copy of certificates and 3 referees to [email protected]

Deadline 30th May 2022

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